Effective January 2025
1. Introduction OSO Search Group Inc respects your privacy and is committed to protecting the personal data of job applicants and candidates that we work with, for both contract and permanent search campaigns we are engaged on. This Candidate Privacy Notice explains how we collect, use, store, and protect your personal information during the recruitment process incompliance with applicable U.S. & Canadian data protection laws.
2. Information We Collect We may collect and process the following types of personal information:
• Personal Identification Information: Name, address, phone number, email address, date of birth.
• Employment Information: Resume, cover letter, work history, education details, professional certifications.
• Background Information: References, criminal background checks (where permitted by law), psychometric testing (where applicable), employment eligibility verification.
• Sensitive Personal Information: Race, ethnicity, gender, disability status, or veteran status (only if voluntarily disclosed and required for compliance purposes).
• Technical Data: Information collected via our website or applicant tracking system, including IP address, login data, and browser type.
3. How We Use Your Information We use candidate data for the following purposes:
• To assess your skills, qualifications, and suitability for a role.
• To communicate with you regarding your application status during a recruitment process.
• To verify your information and conduct reference or background checks where permitted and/or required by our clients.
• To comply with legal or regulatory requirements.
• To improve our recruitment processes and maintain diversity and inclusion programs at all times.
4. How We Share Your Information Your information may be shared with:
• Internal Hiring Teams: Hiring Managers/Directors, HR Personnel, and relevant Interviewers during the recruitment process.
• Service Providers: Third-party recruitment platforms, background check providers, and IT support services.
• Legal Authorities: If required by law, regulation, or legal process. We do not sell or rent your personal data to third parties.
5. Compliance with Data Protection Regulations We comply with applicable data protection regulations, including but not limited to:
• General Data Protection Regulation (GDPR) in Europe.
• California Consumer Privacy Act (CCPA) in the U.S.
• Personal Information Protection and Electronic Documents Act (PIPEDA) and provincial privacy laws in Canada.
6. Data Retention We retain candidate data for a limited period:
• Unsuccessful candidates: Retained after the recruitment process to consider for future opportunities, unless requested otherwise.
• Successful candidates: Retained as part of the employee personnel file.
7. Data Security We implement appropriate security measures to protect personal information from unauthorized access, loss, or misuse.
8. Your Rights and Choices You may have rights under applicable law to:
• Request access to your personal data.
• Correct or update inaccurate information.
• Request deletion of your data.
• Withdraw consent for processing (where applicable).
• Opt-out of future communications: You may request to stop receiving recruitment-related messages from us at any time by contacting us directly or by completing this form: To exercise these rights, contact us at inquiry@ososearchgroup.com
9. Updates to This Notice We may update this notice periodically. Changes will be posted with a revised effective date.
10. Contact Information If you have questions about this notice, please contact us at:
OSO Search Group
Suite 170, 422 Richards Street
Vancouver, BC V6B 2ZE
TEL: +1 778 234 0783